Telepresence Faculty Set Up Checklist
Prior to Class
- Set up WebEx meeting and send invites to students.
- Schedule the WebEx session to open prior to the class start time so that virtual attendees have time to connect and test sound.
- Upload class materials (e.g., PPTs, handouts) to Blackboard.
- Determine what content will be displayed during the session.
- If you will use the desktop computer in the classroom, have the content ready to load onto the computer.
- Determine the interactions that will occur between the virtual students, students in the classroom, and the instructor.
- Think about when you will use Presenter mode and speaker tracking.
- Go into the room and practice using the technology so that you feel comfortable using it during class.
- Provide students with an opportunity to access and practice using WebEx prior to the first session.
- Send students a reminder about the session and what they will need to prepare for the session (e.g., download documents from Blackboard).
- Virtual attendees will need video and audio.
- Do virtual attendees need access to something that will be provided in the classroom?
- Are any virtual students expected to present or lead a discussion?
- Do they need any special technology tools to do so?
- Decide if you want to record the WebEx session.
Day of Class
- Allow plenty of time to set up the TelePresence call and share your content.
- Have the content you plan to share open and ready to display.
- Discuss class etiquette with students.
- How should virtual attendees ask questions? Would you like them to raise their hand in WebEx?
- Let students know that when the cameras are set to speaker tracking they will focus on the person talking. Keep side conversations to a minimum.
- Optional: Record WebEx session.
- At the end of the session, click the settings gear in the top left of the control panel and tap Standby.
- Save any files that you stored on the podium computer in another location (e.g., flash drive, OneDrive).
- Send WebEx recording link to students.
- Solicit student feedback and make note of what worked and what didn’t work so that you can make modifications as needed.